The CIMPA governance is organised according to the statutes adopted by the Extraordinary General Assembly during the electronic vote of October 6, 2020 and to the by-laws adopted by the General Assembly of July 2, 2021.
Statutes of CIMPA (download)
ARTICLE 1 - Name and Aim
In accordance with one of the recommendation expressed by UNESCO at its 18th General Conference, the mission of the Association named International Center for Pure and Applied Mathematics (ICPAM-CIMPA, hereafter CIMPA) and founded in 1980, is the training of mathematicians coming primarily from developing countries, through internships during the academic year and summer schools, and in developing means of documentation.
CIMPA’s aim is to put all of mathematics, in the broadest sense, at the service of development.
CIMPA has no political activities.
ARTICLE 2 - Headquarters
CIMPA’s headquaters are located in Nice and its Host University is Université Côte d'Azur . The headquarters (and the host university) can be modified by decision of the Governing Board.
ARTICLE 3 - Term
The duration of the Association is unlimited.
ARTICLE 4 - Membership, Contributions
Membership of the Association is composed of ordinary members, of benefactor members and of Member States (the list of which is established in the by-laws of CIMPA).
Ordinary members are individuals or institutions abiding by the Statutes of the Association and in good standing. Benefactor members pay additional dues and have all the rights of ordinary members.
New members must be presented by the Governing Board to the General Assembly for approval.
The dues (for ordinary and for benefactor members) are set annually by the Governing Board and ratified by the General Assembly at its next meeting.
ARTICLE 5 - Loss of membership
Membership in CIMPA is terminated either:
- through resignation,
- through a revocation decision of the General Assembly upon proposal of the Governing Board. This can be motivated either by lack of good standing of the member or for some other serious reason, in which case, the concerned member will be invited to present his defense prior to the decision of the General Assembly.
ARTICLE 6 - Financial Resources of CIMPA
Each member state contributes to the finances of CIMPA through a yearly grant. The amount of the grant is subject to a yearly agreement.
CIMPA’s resources also include:
- Grants from international organizations, local and regional governments and any public or private entity wishing to support the activities of CIMPA, including the host university (Université Côte d'Azur), as well as research institutions. These grants may be the subject of agreements signed with CIMPA,
- Membership dues (ordinary and benefactor members),
- All other resources authorized by law once approved by the Governing Board on proposition of the General Assembly.
ARTICLE 7 - Operation
The governing bodies of CIMPA are:
- The General Assembly,
- The Governing Board
- The Steering Council,
- The Scientific Council.
ARTICLE 8 - General Assembly
The General Assembly is composed of all the members as defined in Article 4 and it meets at least once a year. It meets at normally at the initiative of the President or at the request of one fifth of its members. It is chaired by the President of CIMPA and decisions are made by simple majority of votes cast.
It elects the Members of the Governing Board (see Article 9 below) by secret ballot.
It decides on the general guidelines for the activities of CIMPA.
The President submits an annual report on all the activities of CIMPA for approval by the General Assembly.
The Treasurer submits an annual financial report for approval by the General Assembly.
ARTICLE 9 - Governing Board
CIMPA is administered by a Governing Board, whose members are:
- The Director General of UNESCO or his representative,
- Representatives of each member state of CIMPA, their number is determined by the By-Laws,
- The President of the host university (Université Côte d'Azur) or his representative,
- At least six individual members, elected from the membership of CIMPA by the General Assembly by secret ballot. This number (six) can be raised by the by-laws, it can be at most equal to the number of representatives of the member states plus four.
In addition, the Board can designate from within the membership of CIMPA, representatives of scientific institutions to serve on the Board.
The Director, the outgoing President of the Governing Board and the Chair of the Scientific Council are invited to the meetings as observers.
The Governing Board meets at least once a year. It is convened by the President.
Decisions are made by a simple majority.
ARTICLE 10 - Role of the Governing Board
The Governing Board is responsible for overseeing the administration of CIMPA. It approves the financial statements of the past year by a two thirds majority and monitors that it has been implemented in accordance with the aims of CIMPA.
Once a year, the Governing Board is presented with CIMPA’s proposed Budget. This Budget takes into account the grants expected by CIMPA in accordance with the annual agreements, as well as its others revenues. The Governing Board approves the Budget by a two-thirds majority and monitors its implementation.
ARTICLE 11 - The President of CIMPA
The President is elected for four years by the Governing Board. He/she cannot serve more than two consecutive terms. The President chairs the General Assembly, the Governing Board, the Steering Council, and is the legal representative of CIMPA. He/she oversees the operations of CIMPA, and represents it with national and international organisations.
In case the President cannot carry out his/her responsibilities, the Governing Board appoints an administrator to replace him/her.
ARTICLE 12 - Executive Committee (Bureau)
The Executive committee is composed of the President, up to two Vice Presidents, a Secretary and a Treasurer. The Governing Board elects the Vice Presidents, Secretary and Treasurer each to a four-year term. They cannot serve more than two consecutive terms.
The Secretary produces the minutes of meetings of the Governing Board and the General Assembly. He/she keeps the official records (“registre spécial”) required by law, and is in charge of all administrative formalities.
The Treasurer manages the finances of CIMPA.
ARTICLE 13 - Steering Council
The President of CIMPA chairs the Steering Council. Its members are representatives of learned societies, research institutions and scientific academies, as well as prominent scientific personalities. The Governing Board appoints its members upon the proposal of the General Assembly.
The Steering Council meets at least once a year at the initiative of President of CIMPA. The Bureau and the Director are observers at these meetings.
The Steering Council prepares the medium and long term scientific strategy of CIMPA. It provides policy guidance, proposes priorities and sets recommendations. It is also in charge of the scientific promotion of CIMPA.
Every year, the Steering Council decides the program of CIMPA research schools and other activities, based on the recommendations of the International Scientific Council.
ARTICLE 14 - Scientific Council
The Scientific Council is composed of 10 to 14 members. These are appointed according to the by-laws. The Scientific Council gives recommendations concerning the scientific activities of CIMPA.
ARTICLE 15 - Working languages
The working languages of CIMPA are the working languages of UNESCO.
ARTICLE 16 - Extraordinary General Assembly
To decide on changes of statutes, an extraordinary General Assembly must be convened. Its membership is defined in Article 4.
The modifications of the statutes must be presented at least two months in advance to all the members. They are passed by a majority of two thirds of the votes. At the first extraordinary General Assembly examining a modification of the statutes, the quorum is 50% of members present or represented. Lacking such a quorum, a second General Assembly can be convened. This second General Assembly must take place at least 15 days after the first one.
ARTICLE 17 - By-Laws
The by-laws make precise the application of the statutes. They are drafted by the Governing Board, and submitted, together with any subsequent amendments, to the approval of the General Assembly.
ARTICLE 18 - Dissolution
A proposal for dissolution must be presented by the President to all members two months in advance by convening of an extraordinary General Assembly. It is decided upon by the extraordinary General Assembly under the same conditions as an amendment of the statutes (Article 16). In case of dissolution, one or more liquidators are appointed by the extraordinary General Assembly and all remaining assets, if any, are redistributed to a public or private establishment following the same goals as CIMPA or to one or several public or private establishments recognized as charitable or concerned by the paragraphs 5 and below of Article 6 of the Law of 1 July 1901, in agreement with the decisions of the extraordinary General Assembly which will rule on the dissolution. The remaining asset cannot be transferred to a member of the association, even partially.
ARTICLE 1 - Power of Attorney
For meetings of the General Assembly and Extraordinary General Assembly, each member may receive a power of attorney from at most two members. For meetings of the Governing Board, each member may receive a power of attorney from at most two members.
ARTICLE 2 - Minutes
The minutes of meetings are transcribed by the Secretary in a register and signed by the President and another officer present at the meeting.
ARTICLE 3 - Role of the Executive Committee and of the President
The Governing Board may delegate to the Executive committee authority to settle issues within its jurisdiction on its behalf. In addition to its statutory role of legally representing the association, the President has the power to request that the Bureau take all measures necessary for the proper functioning of CIMPA in compliance with the guidelines and decisions adopted by the Governing Board, or to take these decisions on his/her own.
ARTICLE 4 - Director
Day to day operation of CIMPA is the responsibility of the Director, who is appointed by the President after consultation with the Governing Board. The term of the Director is 4 years maximum, renewable once. The President may terminate the mandate of the Director after consultation with the Executive Board.
ARTICLE 5 - International Scientific Council
Members of the Scientific council are appointed for a period of four years by the Governing Board after consultation with the Steering Council. They cannot serve more than two consecutive terms. The Chair of the International Scientific Council is appointed by the Governing Board. He/she is an observer at all the meetings of the Governing Board. All scientific projects are submitted to the International Scientific Council. The Scientific Council may make proposals to the Director and the Governing bodies concerning the scientific policy of CIMPA.
ARTICLE 6 - CIMPA Member States
They are :
- France: two representatives to the Governing Board, one for the Délégation aux Affaires Européennes et Internationales (DAEI) from the Ministère de l’enseignement supérieur et de la recherche (MESRI), the other for the Direction générale de la recherche et de l’innovation (DGRI) MESR;
- Germany: one representative to the Governing Board for the German Ministry for Education and Research (BMBF);
- Spain: one representative to the Governing Board for the “Secretaría de Estado de Investigación, Desarrollo e Innovación” from the Ministerio de Economía y Competitividad;
- Norway: one representative to the Governing Board for the Ministry of Education and Research.
ARTICLE 7 - Individual Members of the Governing Board
Their number is seven. Their term is 4 years.
ARTICLE 8 - CIMPA Membership
CIMPA members who are not exempt from paying membership fees, and who have not paid them for two years are assumed to have resigned.
ARTICLE 9 - Votes during election
If during an election, there is a tie, one proceeds to a second round between the tied candidates. If there are still tied candidates then, the oldest ones will be elected.